The practitioner workbench for South African deceased estates
Place your Section 29 and Section 35 notices, onboard clients into a co-branded vault, and keep a tamper-evident audit trail in one POPIA-aligned workspace. Purpose-built for the way SA practices actually administer estates.
No card required. Place your first notice and onboard your first client in the same afternoon.
Place a creditors' notice, then a Liquidation & Distribution notice, without leaving the file
Capture the deceased's particulars once and the workbench drafts both notices, prices the placement, generates payable invoices for your client, and tracks publication proof in the same matter.
1. Draft from one intake
Estate number, Master's office, executor and deceased details flow into a Section 29 (creditors) or Section 35 (L&D account) draft built from the prescribed wording.
2. Submit & price in one screen
R 295 per newspaper notice and R 100 per Government Gazette assistance request - itemised so you can pass costs to the estate cleanly.
3. Track publication proof
Tear-sheet, Gazette confirmation and dates are stored against the matter. Your audit log shows who placed it and when.
4. Hand to the file
Export a notice pack with the wording, proof of placement and a chain-of-custody page that the Master's Office and your client can rely on.
Your firm's name, your colours, on every screen the client sees
Send a per-firm invitation link and your client lands in a vault co-branded for your practice. The dashboard, invitation emails and exported handover packs all carry your identity - the When I Am Gone brand stays out of the way.
- Per-firm invitation links that drop clients straight into your workspace
- Logo and primary colour on the client dashboard, emails and exported PDFs
- Read-only review of a consenting client's vault from your dashboard
- Matter reference numbers and internal-only practitioner notes per file
Your Firm
Co-branded client portal
Awaiting executor signature
Section 29 placed
L&D Account ready
The defensible record FAIS, POPIA and the Master's Office expect
Every action - login, vault unlock, document view, notice submission, key-holder consent - is written to an append-only, chained log. We also encrypt client documents on the device before they reach our servers, so a single key compromise cannot expose a whole matter.
Append-only audit log
Hash-chained entries, so tampering is detectable. Exportable per matter.
Client-side encryption
Vault contents and uploaded files are locked in the browser before upload.
Per-file keys
A separate data key per file means a single compromise cannot decrypt the rest.
Per-notice pricing for the casual user, white-label terms for firms that place at scale
We deliberately keep notice placement priced per-event so a small practice can use When I Am Gone for a single matter without committing to a subscription. Firms placing regularly negotiate white-label and pricing-override terms.
The "ideal firm" profile
When I Am Gone is opinionated, and that is deliberate. We are the right workbench for some practices, and a poor fit for others. Here is how we describe our best-fit firms.
A great fit if you are…
- A boutique attorney's practice or fiduciary firm administering 5-50 estates a year
- A trust company looking to standardise client information capture across your branches
- A financial-planning firm whose advisers want to give clients a structured way to record their estate plan
- A practice that wants notice placement, audit and client onboarding in one tool, not three
Probably not the right fit…
- ·Bank trust departments wanting a deep ERP integration with their existing core systems
- ·Practices that need a long-form practice management suite (time, billing, conflicts, file management)
- ·Firms that prefer to keep client data on-premises rather than in encrypted SA-hosted infrastructure
Plain-English notes for the legal buyer
Two practitioner-intent guides that go deeper than a marketing page, plus our broader resources hub for clients and reviewers.